Privacy Policy

1. Introduction

The Way Martial Arts LLC ("we," "our," or "us") operates the Instructor Credits Management System (the "Service"). This Privacy Policy informs you of our policies regarding the collection, use, and disclosure of personal information when you use our Service.

By using our Service, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Information

We collect the following personal information when you register and use our Service:

• Instructor ID
• First and Last Name
• Email Address
• Date of Birth
• Belt Rank
• Role (Instructor, Admin, Owner)
• Authentication credentials

2.2 Usage Information

We automatically collect information about how you access and use our Service, including:

• IP address and device information
• Browser type and version
• Pages visited and time spent on pages
• Credit entries and activities
• Audit logs of administrative actions

3. How We Use Your Information

We use the collected information for the following purposes:

• To provide and maintain our Service
• To process and track instructor credits and achievements
• To manage user accounts and authentication
• To send notifications about your account and activities
• To respond to your inquiries and provide customer support
• To detect, prevent, and address technical issues
• To comply with legal obligations

4. How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With authorized administrators and owners within your organization
• With service providers who assist in operating our Service (under strict confidentiality agreements)
• When required by law or to respond to legal process
• To protect our rights, property, or safety
• In connection with a business transaction (merger, acquisition, etc.)

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. This includes:

• Encryption of data in transit and at rest
• Secure authentication and access controls
• Regular security assessments and updates
• Access logging and monitoring
• Backup and disaster recovery procedures

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements.

7. Your Rights

You have the following rights regarding your personal information:

• Access: Request a copy of your personal information
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your personal information (subject to legal requirements)
• Objection: Object to processing of your personal information
• Data Portability: Request transfer of your data

To exercise these rights, please contact us using the information provided in the Contact section below.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Service and store certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

9. Children's Privacy

Our Service may be used by instructors who are minors under the age of 18. For instructors under the age of 13, we collect only their date of birth (DOB) as required for operational purposes. This limited information is collected with appropriate safeguards and is used solely to verify age requirements and comply with applicable regulations.

We do not knowingly collect additional personal information from children under 13 beyond what is necessary for the Service. If you are a parent or guardian and believe your child under 13 has provided additional personal information, please contact us immediately.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us: